Cherry Ridge Management Committee
Cherryville, B.C.
PROVINCE OF BRITISH COLUMBIA SOCIETY ACT
CHERRY RIDGE MANAGEMENT COMMITTEE
Constitution
Name
The name of the Society is CHERRY RIDGE MANAGEMENT COMMITTEE.
Statement of Purpose
The purpose of the Cherry Ridge Management Committee is:
(a) to preserve and maintain the environment, specifically, of the Cherry Ridge wilderness area near Cherryville and of the Cherryville area in general, in the Province of British Columbia (the Cherry Ridge and Cherryville areas);
(b) to preserve and maintain the watershed forming a part of the Cherry Ridge and Cherryville areas;
(c) to preserve, maintain, and promote the mule deer winter range forming a part of the Cherry Ridge and Cherryville areas;
(d) to cooperate with and enter into agreements with various Ministries and Crown Corporations of the Government of the Province of British Columbia, having jurisdiction over the use and management of the Cherry Ridge and Cherryville areas to accomplish the foregoing purposes; and
(e) to monitor and report on local environmental issues and activities on behalf of the community by reviewing and discussing licensee harvesting plans, etc., that may impact community interests.
ByLaws
Membership
1. A person may apply to the directors of the society for membership into the society, and shall be accepted as a member in good standing into the society provided that they:
(a) agree to uphold the constitution and the bylaws of the society;
(b) pay the annual dues required of the members.
2. The directors shall determine the amount of the first annual membership dues and after that the annual membership dues shall be determined at the annual general meeting of the society.
3. A person shall cease to be a member of the society if:
(a) by delivering his resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society;
(b) on his death;
(c) on being expelled; or
(d) they no longer satisfy the requirements necessary to be a member in good standing as defined in 3(a) and 3(b).
4. (1) A member may be expelled by a special resolution of the members passed at a general meeting. The reasons for such expulsion may include but not necessarily be limited to the following reasons:
(a) doing an act that creates a liability to the society without its permission;
(b) doing an act in the name of the society that would be contrary to its mandate;
(c) stealing from any of the society’s assets;
(d) violating these bylaws.
(2) The notice of special resolution for expulsion shall be accompanied by a brief statement of the reason or reasons for the proposed expulsion.
(3) The person who is the subject of the proposed resolution for expulsion shall be given an opportunity to be heard at the general meeting before the special resolution is put to a vote.
Meeting of Members
5. The president of the society may call a general meeting or a directors meeting at any time.
6. Any three of the directors may call a general meeting or a directors meeting at any time.
7. Ten percent of the general members may request that a general meeting be held.
8. The Cherry Ridge Management Committee will report to the Cherryville Community Club a minimum of four times per year at regular Cherryville Community Club meetings.
9. Every general meeting, other than the annual general meeting, is an extraordinary general meeting.
10. The directors may, when they think fit, convene an extraordinary general meeting.
11. (1) Notice of a an general meeting shall specify the place, day and hour of meeting and, in case of special business, the general nature of that business.
(2) Notices of a general meeting shall be placed in the newspaper and by posting notices throughout the community so as to assure that every concerned person shall have the opportunity to see the notice. In the case where a special resolution may be made and in all other cases where possible, the placement of these notices shall allow a minimum period of 14 days before said meeting.
(3) The accidental omission to give notice of a meeting, or the non-receipt of a notice by any of the members entitled to receive notice, does not invalidate proceedings at that meeting.
Voting
12. A member has one vote.
13. A member will have the privilege of voting provided that:
(a) they are 16 years of age or greater;
(b) they live within the geographic boundaries described below: i. east of the Shuswap narrows; ii. west of Mine Hill; iii. south from Fraser Lodge and iv. north from the Creighton Valley Bible Ranch; and
(c) they are a member in good standing.
14. A voting member may cast a vote by proxy provided that the proxy vote is:
(a) in writing and
(b) given to a director of the society who will present it at the appropriate meeting.
15. The number of voting members at a general meeting required to form a quorum shall be eight.
16. At a directors meeting, the number of directors required to form a quorum shall be five.
17. All society issues should be resolved by consensus if possible. However, all issues not required to be resolved by special resolution shall be decided by a simple majority vote of the members at a general meeting or directors present at a directors meeting.
18. Any vote on society matters which requires passage by “special resolution” shall be made by voting through mail after a motion is made and seconded at a general meeting or a directors meeting. The motion, details of the debate, and a ballot shall be sent to all voting members of the society. The voting members will have 21 days to return their ballots to the official address of the society. In addition to notifying the registered members of the society by mail, notices shall be placed at all major business locations in the Cherryville area specifying the nature of the special resolution and the deadline for voting.
Directors and Officers
19. (1) The president, vice president, secretary, treasurer and 2 or more other persons shall be the directors of the society.
(2) The number of directors shall be a minimum of 5 and a maximum of 20.
20. If a director resigns his office or otherwise ceases to hold office, the remaining directors may appoint a member to take the place of the former director, if they feel it necessary to do so before a regular election of offices.
21. Directors shall be elected by a simple majority vote after being nominated at the annual general meeting, unless a special meeting is held specifically to elect new officers or directors.
22. The election of directors shall start with the election of a president, a vice president, and secretary/treasurer, followed by the election of up to 17 additional directors.
23. Any or all of the directors may be dismissed by special resolution. A new director must be elected or appointed to replace any director who has been relieved of his duties, unless there is no one willing to fill the vacant position.
24. If the president is dismissed, the vice president shall assume the role of president and the office of vice president shall remain vacant until the next election of directors at an annual general meeting. If the president and vice president or all of the directors are dismissed, then a special general meeting must be held at the earliest opportunity to elect a new executive and directors.
25. Directors will not be remunerated for their services in administering the business of the society but can be remunerated for extraordinary expenses incurred in administering the business of the society. This will not prevent the society from hiring any of its directors to perform tasks required by the society to carry out its mandate.
Duties of Officers
26. The president shall:
(a) preside at all meetings of the society and its directors;
(b) call all meetings in accordance with procedures outlined in the society’s bylaws;
(c) represent the society in its dealings with government agencies, businesses and other groups; and
(d) supervise the operations of the society as required.
27. The vice president shall:
(a) carry out the duties of the president during his absence;
(b) oversee the work of all subcommittees; and
(c) help oversee the operations of the society as required.
28. The secretary/treasurer shall
(a) keep complete and accurate minutes of all meetings;
(b) conduct the correspondence of the society;
(c) issue notices of the meetings of the society and directors;
(d) maintain the register of members;
(e) see that financial records are kept in accordance with the requirements of the Society Act; and
(f) keep the society advised on its financial status.
Duties of Directors
29. The directors will, in the pursuit of the society’s mandate:
(a) meet with other groups and official agencies;
(b) enter into contracts and leases;
(c) hire people to perform those tasks as required by the society;
(d) pay the society’s debts; and
(e) borrow money, as required for the society to pursue its mandate, upon approval by special resolution and in accordance with the Society Act.
Documents
30. All documents shall be kept at the official address of the society or at a place of safekeeping, as agreed to by the directors, with the exception of the official minutes, which may be kept at the residence of the secretary/treasurer.
Finances
31. The directors will manage the society’s funds and use them to meet the society’s mandate.
32. The directors will make every attempt to keep in reserve, adequate funds to meet the long term needs of the society in the pursuit of its mandate.
33. The directors may exercise borrowing powers according to the Society Act and as required to allow the society to pursue its mandate, provided that the borrowing is approved by special resolution and complies with these bylaws.
34. The directors will be accountable to its membership regarding financial matters.
35. The directors will engage accounting services to audit its finances as is required by the Society Act.
Use of Funds
36. The society’s funds shall not be used for any other purpose other than to carry out the society’s mandate on Cherry Ridge unless it is decided by the directors that funds are available in excess of those required to meet the society’s long term needs.
37. Any funds spent for a purpose other than to carry out the mandate of the society must be agreed to by special resolution.
38. No funds will be invested into any financial instrument that has any degree of risk or that would prevent the society from meeting its financial obligations in a timely manner.
Other Bylaws
1. This society was incoporated using the bylaws listed under Schedule B of the Society Act and where the bylaws drafted by the Cherry Ridge Management Committee have not altered or added to those bylaws, those bylaws shall remain in force.
Executive 2011-12
President: Hank Cameron
547 2445
547 2445Vice President: Cathy MacPherson
Directors: Larry Arcand, Sean Ardis, Edsel Fleury Sr., Edsel Fleury II, Joyce Fleury, Eugene Foisy, Lance Harvey, Neville O’Grady, Toni Paul, Aline Piché, Jamey Sanborn, Garry Toma, Sebastian Vezina, Carla Vierke, Annette Welz
Cherry Ridge 2003
Cherry Ridge 2003 (from the fence line road)
Cherry Ridge 2003
Cherry Ridge 2003
Cherry Ridge Management Committee Annual Funding for Community Projects
In 2000, CRMC began to allocate half of the yield from its GIC for grants that would benefit a large portion of the Cherryville community. The criteria is that CRMC would pay for materials rather than labour, that the grant would provide a benefit accessible by the whole community, that the project be consistent with our mandate, and that we would not commit to multiyear sponsorships.
As a mature organization with capital that was earned by the donated labour of our charter members, CRMC declared a community dividend and is honoured to be able to offer this amount back into the community.
Please forward your applications to:
Cherry Ridge Management Committee
158 North Fork Rd
Cherryville, BC, V0E 2G3
For any further information required, please contact Jamey Sanborn at (250) 547 2448.
Cherryville Community Forest
Cherry Ridge Salvage Area
Cherryville Community Forest
Heckman Ridge Salvage Area
The Cherry Ridge Management Committee, has expanded on its purpose as stated in the following Bylaws, by taking the environmental watchdog position for the community. It reviews and discusses harvesting plans, etc., that it feels may impact community interests.
The CRMC was originally part of the Cherryville Community Club, when Ed Beer was president, but the executive at that time was uncomfortable in entering into contracts with the Forest Service for salvage permits, because of their lack of familiarity with the industry. The Community Club requested that the committee form its own society and deal with those matters separately in the community's interest, while the CCClub would focus more on the community's recreational and social needs.
Cherryville Community Forest - Forest Stewardship Plan
September 17, 2009: Cherryville has now officially signed its Community Forest Agreement.
The next stage in the regulatory process is to demonstrate how we will achieve objectives set by government through a Forest Stewardship Plan.
A draft of this plan will be available for viewing at the Cherryville Hall office, or by contacting Hank Cameron (see below). If you are interested in discussing any aspect of this plan, or have any comments about it please contact Wayne Cunneyworth, Jamey Sanborn, Hank Cameron or any other directors of CRMC. As a community initiative, CRMC wants to receive feedback from Cherryville about how we manage the forests that surround our community.
CRMC is prepared to harvest the beetle patches which have popped up on both ridges since our last cut in 2007; but we can't obtain a cutting authority until we complete the FSP process. Over the long term we will be able to plan more flexible harvest strategy through a blanket salvage cutting permit system.
For further information Hank Cameron can be contacted at e-mail, or (250) 547 2445.
Cherry Ridge Management Committee
16th Annual General Meeting
2011-02-23
Attendees (19):
Larry Arcand, Sean Ardis, Jason Baughen, Bea Bryan, Hank Cameron, Wayne Cunneyworth, Edsel Fleury II, Joyce Fleury, Eugene Foisy, Lisa Frey, Cathy MacPherson, Neville O’Grady, Toni Paul, Aline Piché, Jamey Sanborn, Penny Stuyt, Garry Toma, Sebastian Vezina, Carla Vierke
Wayne called the meeting to order at 7:15 pm. He reviewed the minutes of last year’s AGM and the last directors meeting of 2011-12-15. Cathy moved the minutes be adopted as read, seconded by Garry, passed.
Jamey read the Treasurer’s report (details provided in a separate document). He recommended that CRMC repay the $40,000 which was taken from the G.I.C. account last year. Garry moved that, subject to CRMC having a balance of at least $76,000 after all bills are paid for recent logging operations, CRMC will repay the $40,000 loan from the Credit Union. Joyce seconded, passed.
Hank presented a summary of 2011 activities in the Cherryville Community Forest with projections for 2012. (Please refer to 2011 Forestry Report details below).
Jamey stated that 4 loads of poles harvested in the right of way on Heckman Ridge brought in approximately $30,000, which is a big contribution toward repaying the G.I.C. loan. Hank noted that this marks the first year that Cherryville’s Community Forest has been officially operational under CRMC management.
It was suggested that Penny Stuyt take on an enhanced role in CRMC bookkeeping, starting this year. In past years she has contributed valuable services in the financial oversight of the society at no cost to CRMC. Increasing complexity of operations in the CCF is placing greater demands on financial management of CRMC activities, well beyond reasonable expectations of a volunteer position. As a result, CRMC should be contracting her professional bookkeeping services in future.
Jamey moved that we hire Penny Stuyt to do the bookkeeping for CRMC and include her as a signing officer for the Society. Seconded by Eugene, passed unanimously.
Aline provided a report on the Water Stewards’ activities. Funding is expected to be received from RDNO for another year of water sampling efforts. It is hoped that $5000 may also be available from RBC’s Blue Fund, through CRMC non-profit society status. Aline noted that ecoli levels of 44 have been detected at times in Cherry Creek at a point between North Fork Road and the Shuswap River. (A level of 1 indicates that water should be boiled). More detailed surveys will be required to obtain more information. She spoke about enzyme research related to composting toilets and the possibility of distributing sample packages to 400 Cherryville households at a cost of $0.17 per package. Aline informed the group that Glycosphate (the active ingredient of Roundup) is planned for treatment of older cut blocks on Cherry Ridge. Representatives of the Water Stewards are attending local Shuswap River water management meetings.
Sean made a motion to send a letter to the Cherryville Water Stewards expressing CRMC’s opposition to the use of pesticides in our area by any forest licensee.
Seconded by Bea, passed.
Cathy reported on mapping and silviculture efforts on Cherry Ridge and Heckman Ridge. Grass seeding was started on Cherry Ridge in the fall and early winter of 2011. All skid trails from recent harvesting were seeded as well as many of the existing roads and old trails in the vicinity. GPSing of the lower trails and cut blocks were completed at the same time. In January 2012 grass seeding on Heckman Ridge was started on skid trails near and on CP 01. GPSing of recent harvesting by Lance and Toni and by Mazu Brothers has been started as well. Some areas on Heckman will need further GPSing and grass seeding. The first 3 km of the Flume Trail have been GPSed and mapped. The rest of the trail will be completed at a later date. GPS points were taken at a few of the residents’ properties adjacent to the Heckman land base. These are also being mapped. Mapping of the areas that have been GPSed is completed to the best of the abilities of Cathy’s current mapping program.
Hank noted that 2012 marks the 50th anniversary of Monashee Park. He supports active CRMC participation in this event, suggesting volunteer work for trail improvements and displays during Cherryville Days at the hall Friday night.
We have received several community grant applications, to be evaluated by a separate sub-committee. Grant application approval will be determined by the next directors meeting early in April.
Lisa and Jason gave an extensive presentation regarding important insurance options for CRMC. The big question is “What kind of policy or policies does CRMC need?” Jason, who is the insurance agent for the Burns Lake CF, reviewed the differences between various options. Jamey asked why we should double up CRMC and contractor insurance if the contractor is already covered? Answer: Legal bills for CRMC involvement, regardless of ultimate responsibility. Hank asked if casual/recreational use of the CCF was covered? Yes. We have contractors and volunteers. Volunteers are not covered by WCB but they are covered by general liability. A reference was provided for Burns Lake CF: Michael Christensen. Initial recommendation: Commercial General Liability plus Directors and Officers, and Errors and Omissions policies. General Liability is about $1500 per year and Directors and Officers is in the range of $750-$1100 per year.
Carla introduced the Bee Safe initiative, with a grand opening to be held at their office in Lumby soon, to promote the idea of small scale farming as a best practice. Signs are available for $10. They are working on related local projects with the Farmer’s Market and Frank’s Store. Rain water will be collected from the roof of Frank’s Store. Composting toilets will be installed and education efforts organized. Carla will submit a community grant application in line with CRMC grant criteria.
LBIS project proposals need to be submitted soon. We may qualify for funding this year.
Wayne noted that we have received an application for extension of the Adopt-A-Highway program. He will include a request to move the CRMC Adopt-A-Highway sign on North Fork Road from the bottom of Old North Fork Road to Aumond Road, as per our earlier agreement with the community club.
Elections were held for the 2012-2013 year, chaired by Eugene.
Joyce nominated Hank for President, accepted.
Hank nominated Cathy for Vice-president, accepted.
Sean nominated Wayne for Secretary/Treasurer, accepted.
Eugene asked all past directors who were present to accept nomination to serve again. Others who could not be present but who had indicated their willingness to serve as directors by proxy were also nominated.
All nominations were won by acclamation.
Final results:
Hank Cameron: President (and director)
Cathy MacPherson: Vice-president (and director)
Wayne Cunneyworth: Secretary/Treasurer (and director)
Other directors:
Larry Arcand, Sean Ardis, Edsel Fleury Sr., Edsel Fleury II, Joyce Fleury, Eugene Foisy, Lance Harvey, Neville O’Grady, Toni Paul, Aline Piché, Jamey Sanborn, Garry Toma, Sebastian Vezina, Carla Vierke, Annette Welz
Carla moved that the meeting be adjourned at 9:50 pm, seconded by Cathy, so moved.
2011 CRMC Forestry Report – Hank Cameron
After a three year process of application, planning and meeting obligations set by government CRMC has resumed salvage logging operations on Cherry and Heckman Ridges. After an invitational tender process contracts were signed with Mazu Logging (Cherry) and Harwood Logging (Heckman). A total of 3294 m3 (74 loads) was harvested in dispersed beetle and windfall patches under CP SS. Lance Harvey with Tony Paul and James Tisdale select cut 1504m3 (34 loads), and Glen and Jerry Mazu salvaged 1790m3 (40 loads) to date on CP SS. Mazu Logging harvested pine beetle trees on CP 01 uphill from Joe Lesowski’s farm in January 2012. Darrin Mulholland used his feller buncher to select cut this permit. Log transportation was provided by Tony Mulholland, Kelly Peterson, and KIP Trucking (Blair). Sean Ardis and Sebastian Vezina harvested car stakes for sale to Gorman Bros pole yard, from the fuel management/silviculture project area on Cherry Ridge.
An access upgrade contract for the Community Road on Heckman Ridge was tendered to local road builders. Lance Harvey was the successful bidder and he completed this work in August. There were 300 m 3 of wood (7 loads) cut under our right of way timber mark (K3T 0R1) to daylight the road grade. Nigel Hymas installed culverts and loaded Rob Gordon’s gravel truck with shale from Bea Bryan’s pit for this road upgrade. Brian McLeod used his excavator to pile slash, and rip then stockpile shale at Bea’s pit for future road surfacing. Guy and Elmer Kelly have installed culverts on the Fenceline Road on Cherry Ridge.
We have signed access agreements with Ken Witzke and Bea Bryan to haul wood through their properties. We have established two designated scale sites on our landings at Heckman FSR and the Old North Fork landing. We can sell our wood to Cherryville mills from these sites. Rouck Bros, John Salisbury, Whitevalley Log Homes, Dave Arcand and Eugene Foisy have expressed interest in buying our fir and cedar in the future. Cherry Ridge has set up an advertisement of wood for sale on the new Woodsource BC website. In the last year CRMC sold wood to Gorman Bros, Interfor, Tolko, Stella Jones, North Enderby Timber, Willems Forest Products, and Allan Dyck. One load of firewood was donated to the Cherryville skating rink by CRMC and Mazu Logging.
Joyce Fleury set up our office downstairs at the Cherryville Hall which has public hours Thursdays from 3-5 PM from September to May. Jamie Sanborn provided his business expertise and experience in forest management. Cathy Macpherson provided GPS mapping and forestry services and has led a project to improve trails at Monashee Park. The Cherryville Water Stewards, a subcommittee of CRMC, will continue to test water quality in local creeks, advocate for better water practices and represent our community at Shuswap River water management events.
In 2012 CRMC will continue to improve forest health, develop access, plant trees, survey and work to make our land base more fire resistant. CRMC would like to thank all our contractors and members for their excellent work and congenial attitudes.
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